Grade Change Application

Dear Students, Parents, and Guardians:

This notice is to inform you of your right to request, and outlines the process to request, a change to a Pass or No Pass grade for 2020-2021 school year courses. Adult students and parents/guardians of students under 18 may ask to change a letter grade to a grade of Pass or No Pass for courses taken by a student enrolled in grades 9-12 during the 2020-2021 school year.  

 

You must submit the grade change request by August 15, 2021. We cannot accept grade change requests submitted after this date.

 

This letter explains:

• Your right as a student and parent/guardian to request a grade change
• The grade change application and how to request a grade change at your school
• Important deadline of August 15, 2021 to request a grade change
• Information on college and university admissions for students with Pass or No Pass grades

Summary of Updated Grade Change Options

1. Parents/guardians of students under 18 years old, and 18-year-old or older students enrolled in grades 9-12 during the 2020-2021 school year, may request to have a letter grade on the student’s transcript changed to a Pass or No Pass for courses taken during the 2020-2021 school year.
   
   
2. All timely requests to change letter grades to a Pass or No Pass will be accepted.
   
   
3. There is no limit on the number or type of courses that are eligible for a change from a letter grade to a grade of Pass or No Pass.
   
   
4. Grades of Pass or No Pass will not negatively impact a student’s GPA.

Grade Change Application

Requests to change grades must be submitted using the following application: https://www.cde.ca.gov/ci/gs/ps/documents/gradechange20form.pdf

Applications may be submitted by email, in person, or by U.S. mail to your (or your students’) school registrar. Applications sent by mail must be postmarked by August 14. 

 

You will be notified that the requested grade change has been made within 15 calendar days of receipt of a grade-change request.

 

For admissions purposes, the California State University cannot penalize students with transcripts that have grades of Pass or No Pass.

Other postsecondary educational institutions have agreed to accept transcripts with a Pass or No Pass grade for admissions purposes can be found at the following link and are:

 

https://www.cde.ca.gov/ci/gs/ps/ab104surveyresults.asp  

 

California State University

Saint Mary's College of California

Holy Names University

Pitzer College

University of La Verne

Westmont College

Santa Clara University

University of Saint Katherine

University of Southern California

Art Center College of Design

California Baptist University

University of San Francisco

La Sierra University

University of California

Mount Saint Mary's University

Some colleges and universities, including those in other states, may refuse to accept a Pass or No Pass grade for admissions purposes. Please check with any postsecondary educational institution that you or your child is interested in applying to about the impact of a Pass or No Pass grade before requesting a grade change.

If you have any questions about this notice, please contact Kara Butler at 408-362-4740 or at [email protected].